District 202 is happy to share information from non-profit community groups and other organizations that are approved to distribute materials to students and staff.

All materials approved for distribution will be posted to the district’s online “Virtual Backpack” system.

This system saves resources, time, money and labor for everyone involved in this process. Paper copies of approved materials will no longer be widely distributed in District 202 schools. (Click on the link below to begin the process)

The district Community Relations Department must review and approve all distribution requests from external organizations. “External” organizations includes any group that is not directly affiliated with the school to which it wishes to distribute, including requests for distribution to more than one school and other schools’ PTOs/PTAs, community organizations, booster groups, etc.

***To ensure smooth operations at the start and end of each school year, materials will not be approved for office or poster display before August 29, 2012 and after May 18, 2013. Only online display will be approved before and after these dates.***

Pursuant to District 202 Board of Education Policy 8:25, all materials must be:

1. Student-oriented - Material is not student-oriented if it (1) advertises items not legally available to students; (2) supports non-student political candidates (except on election day, when materials may be posted as required by law); (3) is lewd, obscene, vulgar or defamatory; (4) violates the rights of others, such as threats; or (5) is reasonably foreseen to disrupt the educational setting, in the discretion of the administration
   
   
2. From either - (A) another school or governmental entity; (B) a non-profit organization promoting a non-profit event or initiative (including organizations such as CAPE, the Foundation for Excellence, and any Parent/Booster organizations); or (C) a private organization which provides an educational public service or furthers school activities (such as Young Rembrandts, Mad Science, class ring or picture companies, etc.) whose program is hosted in a District 202 school(s).

EXCEPTIONS

The following entities may (but need not) distribute hard copies of their materials to students upon receipt of approval:

• The district's governmental partners (e.g., libraries/park districts/governmental groups and elected officials);
• Educational for-profit programs (e.g. Young Rembrandts, Mad Science) hosted in District 202 schools
• District 202 schools when distributing within their schools and to other schools (High School athletic programs, special camps, House events, etc.);
• The Plainfield Foundation for Excellence, CAPE, and any Parent/Booster organization, which are groups that are closely related to District 202 schools

***Building principals may (but are not required to) review and approve requests to distribute hard copies of materials to their own students/staff from groups directly affiliated with their own schools such as their own PTO/PTA their own Student Council, etc. Such approval must still comply with the rules outlined above, and is subject to review by Tom Hernandez or the District Superintendent.

NOTES:

• Materials advertising summer activities (camps, etc.) will be approved for online posting and/or office display only, except for those from Category #4, which may be distributed to students with superintendent’s approval.

• District 202 will not distribute materials advertising events for which the sole purpose is fundraising, if a for-profit organization/business will benefit from any proceeds - for example, department store “scrip” programs.
  
  Such materials can be distributed to school/parent organizations to be used at the group’s discretion to raise money for their organization/school. Because they are themselves non-profit organizations, parent groups can then distribute such information to students/staff at their own schools at the building principal’s discretion.

• To assist families without Internet access, in addition to posting online, 25 copies of approved materials may be displayed in the main office at a school(s), and on a bulletin board specifically designated for this purpose. The applicant will make and distribute these materials.

• Posters may also be displayed with district approval - up to 3 per elementary school; 5 per middle school; and 10 per high school. The applicant will make and distribute these materials.

• Materials may be posted online through the entire 2012-2013 school year.

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