The Superintendent or his/her designee is responsible for the School District’s fiscal and business management. This responsibility includes annually preparing and presenting the District’s statement of affairs to the School Board and publishing it before December 1 as required by State law.
The Superintendent shall ensure the efficient and cost-effective operation of the District’s business management using computers, computer software, data management, communication systems, and electronic networks, including electronic mail, the Internet, and security systems. Each person using the District’s electronic network shall complete an “Authorization for Electronic Network Access.”
The District’s fiscal year is from July 1 until June 30. The Superintendent or Chief Business Official shall present to the Board, no later than the first regular meeting in August, a tentative budget with appropriate explanation consistent with the district’s mission and belief statement. This budget shall represent the culmination of an ongoing process of planning for the fiscal support needed for the District’s educational program. The District’s budget shall be entered upon the Illinois State Board of Education’s “School District Budget Form.” To the extent possible, the tentative budget shall be balanced as defined by the State Board of Education guidelines. The Superintendent shall complete a tentative deficit reduction plan if one is required by the State Board of Education guidelines.
Preliminary Adoption Procedures
After receiving the Superintendent or his/her designee’s proposed budget, the School Board sets the date, place, and time for:
The Board Secretary shall arrange to publish a notice in a local newspaper stating the date, place, and time of the proposed budget’s availability for public inspection and the public hearing. The proposed budget shall be available for public inspection at least 30 days before the time of the budget hearing.
At the public hearing, the proposed budget shall be reviewed and the public shall be invited to comment, question, or advise the Board.
Final Adoption Procedures
The Board adopts a budget before the end of the first quarter of each fiscal year, September 30, or by such alternative procedure as State law may define. To the extent possible, the budget shall be balanced as defined by the State Board of Education; if not balanced, the Board will adopt a deficit reduction plan to balance the District’s budget within 3 years according to State Board of Education requirements.
The Board adopts the budget by roll call vote. The budget resolution shall be incorporated into the meeting’s official minutes. Board members’ names voting yea and nay shall be recorded in the minutes.
The Superintendent or designee shall: perform each of the following:
Any amendments to the budget or Certificate of Tax Levy shall be made as provided in The School Code and Truth in Taxation Act.
The Board may amend the budget by the same procedure as provided for in the original adoption.
The Superintendent or designee shall implement the District’s budget and provide the Board with a monthly financial report that includes all deficit fund balances. The amount budgeted as the expenditure in each fund is the maximum amount that may be expended for that category, except when a transfer of funds is authorized by the Board.
The Board shall act on all interfund loans, interfund transfers, and transfers within funds, and transfers from the working cash fund if one exists.
LEGAL REF.: 35 ILCS 200/18-55 et seq.105 ILCS 5/10-17, 5/10-22.33, 5/17-1, 5/17-1.2, 5/17-2A, 5/17-3.2, 5/17-11, 5/20-5, and 5/20-8.
CROSS REF.: 4:40 (Incurring Debt), 6:235 (Access to Electronic Networks)
ADOPTED: October 22, 2007
REVISED: June 22, 2009
November 19, 2012
January 28, 2013