Student Records

7:340 Student Records

School student records are confidential. Information from them shall not be released other than as provided by law.  A school student record is any writing or other recorded information concerning a student and by which a student may be identified individually that is maintained by a school or at its direction or by a school employee, regardless of how or where the information is stored, except as provided in State or federal  law as summarized below:

  1. Records kept in a staff member’s sole possession.
  2. Records maintained by law enforcement officers working in the school.
  3. Video and other electronic recordings (including without limitation, electronic recordings made on school buses) that are created in part for law enforcement, security, or safety reasons or purposes.  The content of these recordings may become part of a school student record to the extent school officials create, use, and maintain this content, or it becomes available to them by law enforcement officials, for disciplinary or special education purposes regarding a particular student.
  4. Any information, either written or oral, received from law enforcement officials concerning a student less than the age of 17 years who has been arrested or taken into custody.

State and federal law grant students and parent(s)/guardian(s) certain rights, including the right to inspect, copy, and challenge school student records no later than 15 school days after the receipt of the request.  A reasonable amount, but less than $0.35 per page, may be charged for the copying of school student records, except that no parent or student shall be denied a copy of the school student records for inability to bear the cost of such copying.  The information contained in school student records shall be kept current, accurate, clear and relevant.  All information maintained concerning a student receiving special education services shall be directly related to the provision of services to that child.  The District may release directory information as permitted by law, but a parent/guardian shall have the right to object to the release of information regarding their child.   However, the District will comply with an ex parte court order requiring it to permit the U.S. Attorney General or designee to have access to a student’s school records without notice to, or the consent of, the student’s parent/guardian. Upon request, the District discloses school student records without consent to officials of another school district in which a student has enrolled or intends to enroll, as well as to any person as specifically required by State and federal law.

The Superintendent shall fully implement this policy and designate the building principal as the official records custodian for each school who shall maintain and protect the confidentiality of school student records, inform staff members of this policy, and inform students and their parent(s)/guardian(s) of their rights regarding school student records.

Student Biometric Information Collection
The Superintendent or designee may recommend a student biometric information collection system solely for the purposes of identification and fraud prevention. Such recommendation shall be consistent with budget requirements and in compliance with State law.  Biometric information means any information that is collected through an identification process for individuals based on their unique behavioral or physiological characteristics, including fingerprint, hand geometry, voice, or facial recognition or iris or retinal scans.

Before collecting student biometric information, the District shall obtain written permission from the person having legal custody/parental responsibility or the student (if over the age of 18).  Upon a student’s 18th birthday, the District shall obtain written permission from the student to collect student biometric information.  Failure to provide written consent to collect biometric information shall not be the basis for refusal of any services otherwise available to a student.

All collected biometric information shall be and transmitted in a manner that protects it from disclosure.  Sale, lease, or disclosure of biometric information to another person or entity is strictly prohibited.

The District will discontinue use of a student’s biometric information and destroy all collected biometric information within 30 days after: (1) the student graduates or withdraws from the School District, or (2) the District receives a written request to discontinue use of biometric information from the person having legal custody/parental responsibility of the student or the student (if over the age of 18). Requests to discontinue using a student’s biometric information shall be forwarded to the Superintendent or designee.

The Superintendent or designee shall develop procedures to implement this policy consistent with State and federal law.

LEGAL REF.:    Chicago Tribune Co. v. Chicago Bd. of Ed., 773 N.E.2d 674 (Ill.App. 1 2002).
Owasso I.S.D. No. I-011 v. Falvo, 122 S.Ct. 934 (2002).
Family Educational Rights and Privacy Act, 20 U.S.C. §1232g; 34 C.F.R. Part 99.
Children’s Privacy Protection and Parental Empowerment Act, 325 ILCS 17/.
105 ILCS 5/10-20.21b, 20.37, 20.40, 5/14-1.01 et seq., and 10/.
50 ILCS 205/7. 750 ILCS 5/602.11
23 Ill.Admin.Code Parts 226 and 375. 

CROSS REF.:  5:100 (Staff Development Program), 5:130 (Responsibilities Concerning Internal Information), 7:15 (Student and Family Privacy Rights), 7:220 (Bus Conduct)

ADOPTED:  November 22, 2004

REVISED:  June 22, 2009
                   November 19, 2012
                   December 16, 2013
                   January 25, 2016