Waiver of Student Fees

4:140 Waiver of Student Fees

The Superintendent will recommend to the Board of Education what fees, if any, the District will charge to students.

The Board shall waive all fees by the District for children whose parents/guardians are unable to afford such fees.  Students shall not be denied educational services or academic credit due to the inability of parents/guardians to pay fees.

For the purposes of this policy, “school fees” or “fees” mean any monetary charge collected by the District from a student or the parents or guardian of a student as a prerequisite for the student’s participation in any curricular or extracurricular program of the District.

“School Fees” include, but are not limited to, the following:

  1. All charges for required textbooks and instructional materials.
  2. All charges and deposits collected by a school for use of school property (e.g., locks, towels, laboratory equipment).
  3. Charges for field trips made during school hours, or made after school hours if the field trip is a required or customary part of a class or extracurricular activity.
  4. Charges or deposits for uniforms or equipment related to varsity and intramural sports, or to fine arts programs.
  5. Charges for supplies required for a particular class.
  6. Graduation fees.
  7. School health services fees.
  8. Driver’s education fees assessed pursuant to Section 27-23 of the School Code.
  9. Activity fees associated with extra-curricular and co-curricular team sports and clubs; as well as the fine arts program.

“School Fees” do not include:

  1. Library fines and other charges made for the loss, misuse or destruction of school property.
  2. Charges for the purpose of class rings, yearbooks, pictures, diploma covers or similar items.
  3. Charges for optional travel undertaken by a school club or group of students outside of school hours.
  4. Charges for admission to school dances, athletic events or other social events.
  5. Optional community service programs for which fees are charged.

A student shall be eligible for a fee waiver when

  1. The student is currently eligible for free lunches or breakfasts based on “direct certification” from the State of Illinois.
  2. The student’s family has qualified based on the Fee Waiver Application.
  3. It is determined that the parents/guardians of the student cannot afford the school fees because one or more of the following factors are present:
  • Illness in the family;
  • Unusual expenses such as fire, flood, storm damage, etc.;
  • Seasonal unemployment; or
  • Emergency situations.

Parents/guardians may obtain a Fee Waiver Application Form at the student’s building or from the District’s website.  The parents/guardians shall return the completed Fee Waiver Application Form to the Administration Center.  The Superintendent or a designee has the authority to review the request, require submission of additional evidence and make a decision as to the eligibility of the fee waiver.

The Superintendent or a designee will notify the parents/guardians within 30 calendar days after receipt of the Fee Waiver Form as to whether the fee waiver request has been granted,  denied or if additional documentation is needed.  A denial of a fee waiver request may be appealed to the Superintendent by submitting the appeal in writing to the Superintendent within 14 calendar days after the denial. The Superintendent or designee, who did not make the original decision, shall respond within 30 calendar days after receipt of the appeal. The Superintendent’s or designee’s decision may be appealed to the Board of Education by submitting the appeal in writing to the District within 14 calendar days after the Superintendent’s denial.  The Board shall consider the matter at a subsequent meeting of the Board.  The decision of the Board is final and binding.

No fee shall be collected from any parent/guardian who is seeking a fee waiver in accordance with this policy until the District has acted on the initial request or appeal and the parent/guardian has been notified of the decision.  If the parent’s/guardian’s Fee Application Waiver Form is denied, the parent/guardian shall be required to pay all student fees that were deferred during the period that the District reviewed the parent’s/guardian’s Fee Application Waiver Form.

If this policy is substantively amended, then parents/guardians of students must be notified in writing within 30 calendar days after adoption of the amendments.

Questions regarding the fee waiver request process should be addressed to the finance office at 815-577-4430.

LEGAL REF.:        105 ILCS 5/10-20.13, 5/27-24.2, and 5/10-22.25.

23 Ill. Admin. Code §1.245 [unenforceable].


CROSS REF.:         4:130 (Free and Reduced-Priced Food Services), 6:220 (Bring Your Own Technology (BYOT) Program; Responsible Use and Conduct)

ADOPTED:            November 22, 2004

REVISED:             May 19, 2008

                              September 24, 2012
                              January 28, 2013