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BOARD POLICIES
Qualifications, Term, and Duti...

2:110 Qualifications, Term, and Duties of Board Officers

The School Board officers are: President, Vice President, Secretary, and Treasurer. These officers are elected or appointed by the Board at its organization meeting.

President

The Board elects a President from its members for a 2-year term. The duties of the President are to:

  1. Focus the Board meeting agendas on appropriate content and preside at all meetings;
  2. Make all Board committee appointments, subject to Board approval;
  3. Attend and observe any Board committee meeting at his or her discretion;
  4. Represent the Board on other boards or agencies;
  5. Sign official District documents requiring the President's signature, including Board Minutes and Certificate of Tax Levy;
  6. Call special meetings of the Board;
  7. Serve as the head of the public body for purposes of the Open Meetings Act and Freedom of Information Act;
  8. Administer the oath of office to new Board members; and
  9. Serve as the Board's official spokesperson to the media.

The President is permitted to participate in all Board meetings in a manner equal to all other Board members, including the ability to make and second motions.

A vacancy in the Presidency is filled by the Vice President.

Vice President
The Board elects a Vice President from its members for a 2-year term. The Vice President performs the duties of the President if:

  1. The office of President is vacant;
  2. The President is absent; or
  3. The President is unable to perform the office's duties.

A vacancy in the Vice Presidency is filled by special Board election.

Secretary
The Board elects a Secretary for 2-year term. The Secretary may be, but is not required to be, a Board member.  The Secretary may receive reasonable compensation as determined by the Board before appointment.  However, if the Secretary is a Board member, the compensation shall not exceed $500 per year, as fixed by the Board at least 180 days before the beginning of the term.  The duties of the Secretary are to:

  1. Keep meeting minutes for all Board meetings and keep the verbatim record for all closed Board meetings;
  2. Mail meeting notification and agenda to news media who have officially requested copies;
  3. Keep records of the Board's official acts, and sign them, along with the President, before submitting them to the Treasurer at such times as the Treasurer may require; 
  4. Report to the Treasurer on or before July 7, annually, such information as the Treasurer is required to include in the Treasurer's report to the Regional Superintendent;
  5. Act as the local election authority for the District;
  6. Arrange public inspection of the budget before adoption;
  7. Publish required notices;
  8. Sign official District documents requiring the Secretary's signature; and
  9. Maintain Board policy and such other official documents as directed by the Board.

The Secretary may delegate some or all of these duties, except when State law prohibits the delegation.  The Board appoints a secretary pro tempore, who may or may not be a Board member, if the Secretary is absent from any meeting or refuses to perform the duties of the office.  A permanent vacancy in the office of Secretary is filled by special Board election.

Recording Secretary
The Board may appoint a Recording Secretary who is a staff member. The Recording Secretary shall:

  1. Assist the Secretary by taking the minutes for all open Board meetings;
  2. Assemble Board meeting material and provide it, along with prior meeting minutes, to Board members before the next meeting; and
  3. Perform the Secretary’s duties, as assigned, except when State law prohibits the delegation.

In addition, the Recording Secretary or Superintendent receives notification from Board members who desire to attend a Board meeting by video or audio means.

Treasurer
The Treasurer of the Board shall be either a member of the Board who serves a 1-year term or a non- Board member who serves at the Board's pleasure. A Treasurer who is a Board member may not be compensated. A Treasurer who is not a Board member may be compensated provided it is established before the appointment. The Treasurer must:

  1. Be at least 21 years old;
  2. Not be a member of the County Board of School Trustees; and
  3. Have a financial background or related experience, or 12 credit hours of college-level accounting.

The Treasurer shall:

  1. Furnish a bond, which shall be approved by a majority of the full Board;
  2. Maintain custody of school funds;
  3. Maintain records of school funds and balances;
  4. Prepare a monthly reconciliation report for the Superintendent and Board; and
  5. Receive, hold, and expend District funds only upon the order of the Board.

A vacancy in the Treasurer’s office is filled by Board appointment.

Custody of School Funds
The School District Treasurer shall be the lawful custodian of all school funds and shall demand receipts for and safely keep, according to law, all bonds, mortgages, notes, monies, effects, books, and papers belonging to the School District.

Duties
The School Treasurer shall furnish the Board of Education with a separate account of each school fund showing the balances, the total of all monies received and all disbursements, and shall reconcile such balances with the accounting records of the District at the end of the month.

The Treasurer shall make all payments authorized by the Board of Education and shall comply with any lawful request of the Board of Education to verify any balances reported, as well as other requirements of The School Code.

Acting School Treasurer
The Board of Education may designate an Acting School District Treasurer to serve in the absence of the Treasurer. This Acting School Treasurer shall furnish a bond, which shall be approved by a majority of the full Board. This person is authorized to sign payroll and previously Board approved vendor checks with the following provisions: No person may receive more than one payroll check signed by the Acting School Treasurer before that action is ratified by Board action; and further, that any such check is signed by the Acting School Treasurer be in an amount equivalent to one -twenty sixth (1/26) of an employee’s annual salary. Finally, that the Acting School Treasurer not be authorized to sign a check for him/herself.

In addition, the President of the Board of Education is to be informed prior to any checks being issued by the Acting School Treasurer.

LEGAL REF.:         5 ILCS 120/7 and 420/4A-106. 105 ILCS 5/8-1, 5/8-2, 5/8-3, 5/8-6, 5/8-16, 5/8-17, 5/10-1, 5/10-5, 5/10-7, 5/10-8, 5/10-13, 5/10-13.1, 5/10-14, 5/10-16.5, and 5/17-1.

CROSS REF.:   2:80 (Board Member Oath and Conduct), 2:210 (Organizational Board of Education Meeting)

ADOPTED:  October 22, 2007

REVISED:   February 22, 2010
                    January 24, 2011
                    June 9, 2014
                    April 11, 2016