Qualifications, Term, and Duties of Board Officers
The School Board officers are: President, Vice President, Secretary, and Treasurer. These officers are elected or appointed by the Board at its organization meeting.
The Board elects a President from its members for a 2-year term. The duties of the President are to:
The President is permitted to participate in all Board meetings in a manner equal to all other Board members, including the ability to make and second motions.
A vacancy in the Presidency is filled by the Vice President.
The Board elects a Vice President from its members for a 2-year term. The Vice President performs the duties of the President if:
A vacancy in the Vice Presidency is filled by special Board election.
The Board elects a Secretary for 2-year term. The Secretary may be, but is not required to be, a Board member. The Secretary may receive reasonable compensation as determined by the Board before appointment. However, if the Secretary is a Board member, the compensation shall not exceed $500 per year, as fixed by the Board at least 180 days before the beginning of the term. The duties of the Secretary are to:
The Secretary may delegate some or all of these duties, except when State law prohibits the delegation. The Board appoints a secretary pro tempore, who may or may not be a Board member, if the Secretary is absent from any meeting or refuses to perform the duties of the office. A permanent vacancy in the office of Secretary is filled by special Board election.
The Board may appoint a Recording Secretary who is a staff member. The Recording Secretary shall:
In addition, the Recording Secretary or Superintendent receives notification from Board members who desire to attend a Board meeting by video or audio means.
The Treasurer of the Board shall be either a member of the Board who serves a 1-year term or a non- Board member who serves at the Board's pleasure. A Treasurer who is a Board member may not be compensated. A Treasurer who is not a Board member may be compensated provided it is established before the appointment. The Treasurer must:
The Treasurer shall:
A vacancy in the Treasurer’s office is filled by Board appointment.
Custody of School Funds
The School District Treasurer shall be the lawful custodian of all school funds and shall demand receipts for and safely keep, according to law, all bonds, mortgages, notes, monies, effects, books, and papers belonging to the School District.
The School Treasurer shall furnish the Board of Education with a separate account of each school fund showing the balances, the total of all monies received and all disbursements, and shall reconcile such balances with the accounting records of the District at the end of the month.
The Treasurer shall make all payments authorized by the Board of Education and shall comply with any lawful request of the Board of Education to verify any balances reported, as well as other requirements of The School Code.
Acting School Treasurer
The Board of Education may designate an Acting School District Treasurer to serve in the absence of the Treasurer. This Acting School Treasurer shall furnish a bond, which shall be approved by a majority of the full Board. This person is authorized to sign payroll and previously Board approved vendor checks with the following provisions: No person may receive more than one payroll check signed by the Acting School Treasurer before that action is ratified by Board action; and further, that any such check is signed by the Acting School Treasurer be in an amount equivalent to one -twenty sixth (1/26) of an employee’s annual salary. Finally, that the Acting School Treasurer not be authorized to sign a check for him/herself.
In addition, the President of the Board of Education is to be informed prior to any checks being issued by the Acting School Treasurer.
LEGAL REF.: 5 ILCS 120/7 and 420/4A-106.
105 ILCS 5/8-1, 5/8-2, 5/8-3, 5/8-6, 5/8-16, 5/8-17, 5/10-1, 5/10-5, 5/10-7, 5/10-8,
5/10-13, 5/10-13.1, 5/10-14, 5/10-16.5, and 5/17-1.
CROSS REF.: 2:80 (Board Member Oath and Conduct), 2:105 (Ethics and Gift Bans); 2:210 (Organizational Board of Education Meeting)
ADOPTED: October 22, 2007
REVISED: February 22, 2010
January 24, 2011
June 9, 2014
April 11, 2016
January 27, 2020
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