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4:150 Facility Management and Building Programs

Facility Management and Building Programs

The Superintendent shall manage the District’s facilities and grounds as well as facility construction and building programs in accordance with the law, the standards set forth in this policy, and other applicable School Board policies. The Superintendent or designee shall facilitate: (1) inspections of schools by the Regional Superintendent and State Fire Marshal or designee, (2) review of plans and specifications for future construction or alterations of a school if requested by the relevant municipality, county (if applicable), or fire protection district, and (3) compliance with the 10-year safety survey process required by the School Code.   

Standards for Managing Buildings and Grounds

All District buildings and grounds shall be adequately maintained in order to provide an appropriate, safe, and energy efficient physical environment for learning and teaching. The Superintendent or designee shall provide the Board with periodic reports on maintenance data and projected maintenance needs that include cost analysis.

Request for capital outlay, facilities improvements, renovations or permanent alterations to buildings or grounds shall be submitted to the Superintendent or designee for review and approval. This review and approval is necessary to ensure that the proposed facility modification meets building code requirements and the educational facility standards established by the Board of Education. Improvements can be distinguished as capital outlay and/or facilities improvements by the following criteria: Work to alter or add something to an existing facility constitutes capital outlay and/or facilities improvements. Any work done to an existing facility that involves repairs or direct replacement constitutes maintenance. Securing the labor and materials needed to complete an improvement must follow district procurement guidelines and policies.

Prior Board approval is needed for all renovations or permanent alterations to buildings or grounds.  All completed renovations and alterations, regardless of the funding source (e.g. budgeted monies, grants, donations, etc.), become the property of District 202.  Specific Board approval is also required if the renovation or alteration work is to be completed by anyone other than District 202 staff.  If the renovation or alteration requires ongoing maintenance and upkeep, this will become the responsibility of the District staff unless otherwise specified by the Board.  This policy is not intended to discourage efforts to improve the appearance of buildings or grounds that are consistent with the designated use of those buildings and grounds.

Standards for Green Cleaning 

The Superintendent or designee shall establish and supervise a green cleaning program that complies with the guidelines established by the Illinois Green Government Coordinating Council.

Standards for Facility Construction and Building Programs 

As appropriate, the Board will authorize a comprehensive study to determine the need for facility construction and expansion. On an annual basis, the Superintendent or designee shall provide the Board with projected facility needs, enrollment trends, and other data impacting facility use. Board approval is needed for all new facility construction and expansion.

When making decisions pertaining to design and construction of school facilities, the Board of Education may confer with members of the staff and community, the Ill.State Board of Education, and educational and architectural consultants, as it deems appropriate. The Board’s facility goals are to:

  1. Integrate facilities planning with other aspects of planning and goal-setting.
  2. Base educational specifications for school buildings on identifiable student needs.
  3. Design buildings for sufficient flexibility to permit new or modified programs.
  4. Design buildings for maximum potential for community use.
  5. Meet or exceed all safety requirements.
  6. Meet requirements on the accessibility of school facilities to disabled persons as specified in State and federal law.
  7. Provide for low maintenance costs, energy efficiency, and minimal environmental impact.

Naming Buildings and Facilities 

Recognizing that the name for a school building, facility, or ground or field reflects on its public image, the Board’s primary consideration will be to select a name that enhances the credibility and stature of the school or facility. Any request to name or rename an existing facility should be submitted to the Board.  When a facility is to be named or renamed, the Board President will appoint a special committee to consider nominations and make a recommendation, along with supporting rationale, to the Board. The Board will make the final selection.

LEGAL REF.:   42 U.S.C. §12101 et seq., Americans with Disabilities Act of 1990, implemented by 28 C.F.R. Parts 35 and 36. 20 ILCS 3130/, Green Buildings Act. 105 ILCS 5/2-3.12, 5/10-20.46, 5/10-22.36, 5/10-20.63 and 5/17-2.11. 105 ILCS 140/, Green Cleaning School Act, 105 ILCS 230/, School Construction Law. 410 ILCS 25/, Environmental Barriers Act.  820 ILCS 130/, Prevailing Wage Act. 23 Ill.Admin.Code Part 151, School Construction Program; Part 180, Health/Life Safety Code for Public Schools; and Part 2800, Green Cleaning for Elementary and Secondary Schools.  71 Ill.Admin.Code Part 400, Illinois Accessibility Code.
CROSS REF.:   2:150 (Committees), 2:170 (Procurement of Architectural, Engineering, and Land Surveying Services), 4:60 (Purchases and Contracts), 8:70 (Accommodating Individuals with Disabilities)
ADOPTED:      November 22, 2004
REVISED:       March 21, 2011
April 13, 2015
January 22, 2018
August 18, 2019